If a tenant is leaving, it is automatically calculated according to rented days:- How much rent they pay,
- How much utility costs they pay,
- How much they consumed electricity, water, heating etc.
- It’s only in your computer (Excel_final_final_final_version3.xls)
If you are not using a cloud system, then the Excel spreadsheet is only in your computer and if you need to send it to someone, and need to make changes, then you must send it over and over again. This takes up a lot of valuable time, is confusing for both sides and can lead to missed information.
With a property management tool, like Hausing, all the data is securely on a platform, that is updated in real time and accessible for everyone at the same time. No need for back-and-forth sending each other vital information.
- Once it’s deleted, there is no turning back
If you are not using some back-up system or keeping your files in a cloud, you may accidentally
delete the file and it’s gone. This means, that years of important data is lost, and you must start everything all over again. With a property management software, this problem is eliminated. Everything is backed-up, traceable and it’s very hard to delete something forever, since it’s not always even an option to delete data.
It is fairly easy to duplicate an Excel file and to distribute it to people, that don’t need it. Or send an email to a wrong person, containing a spreadsheet with delicate information. If it gets in the hands of malicious people, it can end in a bad data leak. Not only can your business financial numbers leak, but also sensitive information regarding your tenants.
Property management software’s guarantee that your data is safe and secure and you can instantly forbid access to a malicious person.
- Excel is not your calendar
Yes, you can use Excel as a calendar, but you still have to remember to set up notifications in some other medium, it doesn’t send you automatic notifications:
- If a lease is ending,
- If you need to do rental price indexations,
- If invoices are overdue.
All of the above is possible with Hausing.
Setting up notifications ensures, that no important date is missed.
- Limited integration possibilities with other systems
You can use Excel for data source and upload it to other programs for importing data, but usually not the other way around. Manual data transfer can lead to errors in your data and things can be missed.
You can integrate Hausing with tools you already use:
- Accounting software,
- Automatic meter readings system,
- E-invoices systems.
Send invoices to accounting with just one click and check invoice balance with integration. Get meter readings into Hausing automatically and save time by manually taking and entering them.
Don’t waste your time copy-pasting information from one tool to another. With today’s digital possibilities, look for ways to make different softwares communicate and benefit from one another.
In conclusion
While Excel can be a highly capable tool, consider the pros and cons of using it.
- Have you made it understandable for everyone involved?
- Eliminated errors?
- Is it safe to store your data this way?
- Is it making your everyday work processes easier?
We believe that every property manager wants to provide quality service for their tenants, but to do it, you must have proper tools in use.
Explore different
use cases of Hausing, and if you want a closer look, then
book a call with us and we can discuss how you can solve the problems you have in Excel with another software.