Accounting and property management software – how can you benefit from integrating these two?

Invoices go to accounting with just one click

When you generate invoices in your property management software for rent or utilities and have integration with accounting, you just need to do one click and they are sent to accounting.

This gives you an opportunity to distribute tasks between your employees:

• Property managers can generate and check invoices to make sure that all tenant’s leases and utility costs are correct,
• Accountants can deal with the invoices, when they reach accounting software.

But most importantly, leaves no error for:

• Mistakes that may come with manual data entry,
• Data being incorrect, because all systems have the same real-time updated information.

In Hausing, you can link all article codes accounting uses, to your property management platform. Make sure you link correct tenant-, article- and VAT codes, so every invoice you send to accounting ends up in right place thanks to correct codes.

"Hausing is simple and functional. Invoices can be sent immediately into accounting and Hausing displays back the receipts of invoices, all documents and actions are in one place," said Renna from Jaama Ärikeskus.

Better communication without back-and-forth chatting  

Many integrations offer the solution, that you can check if a tenant has paid their invoice or not. If your systems are not connected, then you have to ask your accountant for reports of the people who have and who haven’t paid, because usually property managers don’t have access to accounting systems. This makes day to day operations slower and can lead to unpaid invoices.

Integration your accounting gives you a good overview of who is usually on time with their payments and who’s not. It helps with decision making process, for example if the lease should be continued or not or if the payments are always delayed, maybe the tenant just needs a couple of days longer due date.

Hausing also has this feature, and our system checks every hour from accounting if the invoice has been paid.

Automations that reduce administrative workload

One good thing about using different programs, is that you can make them work in your favour. Set up automatic debt notifications and you don’t have to check every due date and connect with people who have forgotten to pay their invoices. Set up a desired frequency for reminders and let the system do all the work for you.

Read about other automation tips and tricks in our previous article here.

All data needed for analytics is in one place

For great analysing abilities, it’s good to have all your information in one place. Since all data regarding your portfolios’ objects, tenants and leases is in a property portfolio management software, it’s a great addition that also the financial details are in this program. With the integration the information is kept up to date, since it’s updated in real time.

In Hausing, you can get accurate revenue and turnover prognosis, utility costs reports and rent-roll. They provide you a valuable insight into the financial health of your business and let you make decisions based on data, not gut feeling.

Accounting integrations in Hausing

As said before, in Hausing you can:

• Send invoices to accounting with just one click,
• Link correct article codes to costs,
• Set up debt notifications,
• Check if the invoices are paid or not, without the help of an accountant,
• Get accurate data reports.

We have integrations with widely used accounting programs:

• Standard Books by excellent
• Directo
• Merit Tarkvara
• SAF
• Microsoft Dynamics NAV
• Microsoft Dynamics 365 Business Central

Conclusion

Save your time and integrate the tools you already use to your property management software. Make the systems you use, work in your favour:

Automate the tasks you can, for example sending debt notifications.

• Say goodbye to manual data entry and human errors,
• Distribute tasks more evenly and enhance communication with your colleagues,
• Use great analytics abilities to better decisions.