PREVENTIVE MAINTENANCE
Preventive maintenance software that keeps recurring checks, statutory deadlines and service schedules out of your head and off your spreadsheet. Fewer emergencies means more capacity for the buildings you are taking on next.
“We choose partners, not just good software. Hausing essentially became an extra member of the property management team.”
Martin Mäekivi, Head of Property Management, Mainor Ülemiste
THE PROBLEM
Because unplanned work does not wait. Every emergency displaces something that was scheduled, and a team spending its week reacting never gets to the preventive work that would have stopped the next emergency. Preventive maintenance breaks the loop by making recurring work visible in advance, so it gets done when it is cheap rather than when it is urgent.
01 →
Something breaks
02 →
Scheduled work gets pushed
03 →
The next emergency arrives
04 ↻
Preventive checks never happen
DEFINITION
Preventive maintenance software schedules recurring maintenance in advance, assigns it to a named person or contractor, reminds them before it is due, and keeps a record proving it was completed. It covers routine servicing, seasonal checks, equipment inspections and statutory testing across every building and asset in a portfolio.
01
Map every building down to the device
Add buildings, then the devices inside them: lifts, pumps, ventilation, fire systems. Every task and record hangs off the asset it belongs to.
02
Set each recurring task once
Pick the action, the frequency and who does it. Hausing generates every future task and sends reminders before it falls due.
03
See the whole portfolio’s year
One plan shows every building, device and month, so gaps and clashes are visible before they happen.
04
Filter to what needs attention
Narrow the plan to overdue, due this week, one building or one contractor.
05
Open a task, act on it
Guides, files, deadlines and the contractor are on the task, so the person doing the work has everything in one place.
Schedule one building for free
Start a free trial and set up your first recurring tasks today.
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COMPLIANCE
You open the task and the record is there: who did it, when, and what they filed against it. Certificates and reports stay attached to the building and the asset rather than sitting in the inbox of whoever booked the engineer.
This matters most where an external body sets the deadline. Across our customer interviews, the moment people go looking for software is often the moment the cost of forgetting stops being an inconvenience and starts being a compliance failure.
Annual lift inspection
Passenger lift A · Silicon Office
1
Maintenance guide
The steps for this device, written once and shown on every task.
2
Device files
Manuals and guides stored against the asset.
3
Execution deadline and completion date
When it was due and exactly when it was done.
4
Contractor
Who carried it out, with contact details.
5
Task files
Photos and certificates filed with the task.
Nothing stops. The schedule lives in the system rather than in one person’s calendar and memory, so a colleague can see what is due this week and pick it up without a handover conversation.
“If someone is sick or on vacation, emails just linger there. In Hausing, the work continues.”
Alex Talisainen
Head of Warranty and Quality, Kaamos Ehitus
“Hausing saves me about an hour every day.”
Aigor Helm
Maintenance Manager, Saku Brewery
“Our property management team is still relatively small, with just five people, but the number of buildings has increased significantly.”
Martin Mäekivi
Head of Property Management, Mainor Ülemiste
INTEGRATIONS
Yes. Hausing works as a lighter operational layer on top of existing finance or CAFM setups. Teams that already have a system for the numbers use Hausing for the work itself, which is usually the part the incumbent handles worst.
FAQ
Here you can find answers to the most common questions.
What is the difference between preventive and reactive maintenance?
Reactive maintenance responds to something that has already broken. Preventive maintenance is scheduled in advance to stop it breaking. Reactive work is more expensive per job and arrives without warning, which is why a portfolio running mostly reactive is hard to staff and hard to budget.
What is the difference between preventive and predictive maintenance?
Preventive maintenance runs on a fixed schedule, such as every quarter or every year. Predictive maintenance triggers work from condition data, such as sensor readings or run hours. Most portfolios start with preventive schedules and add condition triggers for the assets where the data exists.
Can I see everything due across the whole portfolio at once?
Yes. The year plan shows every building, device and task by month, and can be filtered by building, contractor or status.
Does preventive maintenance connect to work orders?
Yes. When a check finds a fault, a work order is raised from the task, so the repair keeps the link to the asset and the inspection that found it.
Where do manuals and maintenance records live?
On the device. Manuals, guides and past task files are stored against the asset and shown on every task for it.
Can I try Hausing for free?
Yes. Start a free trial and schedule one building, or book a call and we will set it up with you.
Start a free trial and schedule one building, or book a 15-minute call and we will set it up with you.
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